HealthWorkforce IQ/Agencies & MSPs
Pricing intelligence + margin control (not reporting)

Real-time pricing intelligence that protects margin without losing deals

Stay competitive, stop pricing drift, and avoid unnecessary concessions with live market benchmarks and guardrails—embedded directly in the rate decision.

  • Quote faster with market-aligned benchmarks at the point of pricing.
  • See margin impact before you commit—deal by deal, not month-end.
  • Escalate only when thresholds are breached—guardrails, not bottlenecks.
Pricing decision — live benchmark + guardrailsLive
ICU RN · Dallas · Nights
Contract · 13 weeks · Start: Feb 03
Alert state
Drift detected
Market rate band
$72–$79 / hr
Benchmark updates continuously from live market signals.
Agency bill rate
$128.00
Client / MSP
Margin delta
-$1.10/hr
vs. target spread
Safe concession zone available. Escalate only if you go below guardrails.
Who this is for

Built for the whole pricing chain—not just recruiters

One system. Aligned incentives across recruiting, finance, and leadership.

Agencies win when pricing is fast and disciplined. This gives each role the same live reference—with role-specific views and controls.
Leadership
Agency Owner / President

Protect margin and standardize pricing discipline across teams and markets.

Operations
VP Operations

Reduce escalations and eliminate pricing chaos without slowing recruiters.

Finance
Finance / Pricing

Model margin impact in real time and govern exceptions with an audit trail.

Recruiting
Recruiters (secondary)

Quote confidently with safe concession zones and auto-escalation only when needed.

Core staffing agency use cases

How agencies stop margin erosion while still winning deals

Decision-critical

Prevent Pricing Drift

Problem
Rates creep up deal by deal.
Margin erosion goes unnoticed until month-end.
How
Live market benchmarks on every rate decision.
Guardrails enforce approved bands.
Outcome
Consistent pricing discipline.
Margin protection without slowing recruiters.
Rate bandDrift detected
Proposed rate trending above approved band.
Decision-critical

Win Deals Without Over-Discounting

Problem
Recruiters discount to close.
No reference for what’s actually competitive.
How
Shows where your rate sits relative to market.
Identifies safe concession zones.
Outcome
Fewer unnecessary losses to mispricing.
Fewer unnecessary discounts.
Concession guidance
Market position
Near market average
Safe zone
-$0.50
Concede slightly and stay competitive without breaking margin guardrails.
Protect margin without losing deals

Know when to concede — and when not to

Agencies lose deals not because rates are too high — but because they don’t know when a concession actually matters.

How the platform helps
Shows when your rate is already market-aligned (in-range).
Identifies safe concession zones that preserve margin.
Flags when a deal is truly non-competitive vs unnecessarily discounted.
Outcome

Recruiters gain confidence to hold firm when the market supports them — and leadership knows when a justified concession is warranted.

Market distribution
Your rate marked against the market (competitive zone highlighted)
Unnecessary concession
Competitive (in-range)
Non-competitive
If you’re already in-range, discounting is often an unnecessary concession — not the difference between winning and losing.
See how this works on an active deal
Walk through a live pricing decision with market context, concession zones, and margin impact in one view.
Decision-critical

Margin Impact Visibility (Before You Commit)

Problem
Deals approved without full margin impact.
Finance sees it too late.
How
Real-time margin modeling tied to each rate.
Shows projected contribution instantly.
Outcome
Fewer bad deals approved.
Cleaner handoffs between recruiting and finance.
Margin model
Bill
$128
Pay
$76
Spread
$?
Contribution preview updates instantly as rates change.

Contract & MSP Rate Governance

Problem
MSP rate cards become outdated.
Agencies operate on stale references.
How
Continuously updates market references.
Flags when contracts drift from reality.
Outcome
Stronger MSP negotiations.
Less silent margin compression.
Rate card healthReview
MSP card$74/hr
Market today$78/hr
Contract drift flagged before it compresses spread.

Recruiter Enablement (Without Chaos)

Problem
Recruiters guess or escalate constantly.
Leadership becomes a bottleneck.
How
Approved ranges visible at the point of decision.
Escalation only when thresholds are breached.
Outcome
Faster decisions.
Less friction between teams.
Guardrails
In range — submit without approval
Out of range — escalate with one click

Executive Oversight & Accountability

Problem
Leaders see totals, not decision drivers.
No audit trail for pricing exceptions.
How
Executive dashboards with drill-down.
Decision rationale captured automatically.
Outcome
Better governance.
Defensible pricing strategy.
Exception log
Recruiter AUrgent fillApproved
Recruiter BMSP capEscalated
Pricing decisions are explainable—without extra admin work.
How agencies use this day-to-day

A simple flow that keeps recruiters fast—and keeps pricing disciplined

1
Recruiter enters a rate

Bill/pay entered directly in workflow (ATS/CRM or portal).

2
Market benchmark appears instantly

A live market range shows what’s actually competitive today.

3
Margin impact is shown before you commit

Projected spread / contribution updates in real time.

4
Approved or escalated (only if needed)

In-range submits immediately; out-of-range escalates with context.

Quote screen (embedded)Auto-guardrails
Entered bill
$128.00
Entered pay
$76.00
Market band$72–$79
Status
Approved
Submit now
Margin impact
$52.00/hr
Projected spread
Why agencies switch

Real-time, decision-embedded, margin-aware—built for speed and control

The old way
Spreadsheets
Manual, inconsistent, and never present at the moment of quoting.
Static rate cards
Outdated quickly; creates silent drift and margin compression.
Lagging surveys
Useful for reporting, not for live decisions under pressure.
HealthWorkforce IQ
Real-time benchmarks that update as the market moves.
Embedded directly in the rate decision—where recruiters actually work.
Guardrails + safe concession zones to protect margin without slowing win-rate.
Margin modeling and exception audit trail for finance and leadership.
Agencies don’t need another report. They need pricing control that lives inside daily execution.
Tie back to the platform

The layers that make this scale as your agency grows

Ingestion

Pulls live market signals and your internal pricing activity.

Normalization

Standardizes jobs/locations/specialties so comparisons are real.

Benchmarking

Creates trusted market ranges and benchmarks for live decisions.

Guardrails

Approved ranges, safe concessions, and escalation thresholds.

Modeling

Margin impact previews and contribution before you commit.

Delivery

Embedded in workflows + dashboards for finance and leadership.

Trust & scale

Governance-grade controls without slowing execution

Trust fundamentals
Audit logs for rate changes, exceptions, and approvals.
Role-based access control (RBAC) for recruiters, ops, finance, leadership.
Exception rationale captured automatically (no extra admin work).
Scale readiness
Designed for high-frequency quoting and fast market movement.
Consistent logic across regions, specialties, and client/MSP programs.
Works with growing team size without turning leadership into a bottleneck.
Agency pricing walkthrough

See margin impact before your next deal.

We’ll walk through how agencies use real-time benchmarks, guardrails, and margin modeling to stay competitive without over-discounting—and stop pricing drift before it shows up in financials.

30 minutes. Pricing intelligence walkthrough.
  • · Live market band + where your rate sits
  • · Margin impact modeling before commitment
  • · Guardrails and escalation thresholds by role

Built for agencies where pricing speed is non-negotiable—and margin discipline can’t be optional.

Request a walkthrough

Response within 24 hours.

We’ll follow up with available times.